How it works
If you've never used a tool like this, here's exactly what happens, from adding a student to sending the summary. You lead every step.
Record Summary Send
1Before
A name, year level and form class is all you need. Add more details later if you like.
After your first conversation, the plan you made together is waiting for you next time.
Adding a whole year group? Upload a spreadsheet or connect KAMAR instead. Getting your students in
2Ask
Explain it in your own words, or read this out:
Sample consent script“I'd like to record this so I can listen properly instead of writing. It writes up a summary and next steps for us, and you'll get a copy. Names are removed before the AI sees it, and the recording isn't kept. Is that okay?”
Then tick to confirm they agreed. Recording starts only after you tick.
3During
One button. The student has your full attention while CareersNote listens.
4Straight after
It's set out under the same three headings every time: interests, pathways discussed and next steps.
Read it together. Change anything that isn't quite right, and tick off the next steps you've both agreed. Then approve it.
It's a draft until you approve it.
Sport, biology, and helping people recover from injury.
5Send
The student, parents and whānau, the form teacher, or a colleague you're referring the student to. You decide every time, and nothing is sent until you press Send.
Each person gets a short, plain email with what matters to them.
Your careers conversation, 23 October
Kia ora Aroha, here's a summary of what we talked about today and the next steps we agreed…
Your careers conversation, 23 October
Kia ora Aroha, here's what we talked about today and the next steps we agreed. First up: book your place at the open day by 15 November.
Aroha's careers conversation, 23 October
Kia ora, Aroha met with Sarah Mitchell today to talk about her pathways. One step for you: talk about open day travel together before 15 November.
Aroha Ngata (11MR): careers next steps
Kia ora Mr Rewi, one step for you this week: check Aroha's Year 12 subject choices include chemistry.
6Next time
When Aroha comes back, the last plan sits beside the recorder. See what's done and what's still open before you say kia ora.
7If the student says no
Nothing is recorded. Write a short note and the next steps by hand instead, and send them the same way.
Privacy
Start to finish, in plain words.
Recorded in your browser
Only while you're recording, and only with the student's agreement.
Names removed
Student and parent names are taken out before the AI sees anything.
Processed in Australia
The AI provider can't use it to train its models.
Summary written
A draft for you to check, change and approve.
Full transcript deleted
Once you approve the summary. The recording isn't kept. The summary and next steps stay for next time.
10 free conversations with real students, each up to an hour.
